Virtual board meetings are an affordable and efficient method for non-profit directors of all levels to get involved. Because there are no physical signs, the attendees need to be more attentive and clear in their communication. In this regard, it’s best to plan for the meeting ahead of time and create a set rules that make communication easier and avoid confusion.
This could mean requiring that all participants raise their hands during the debate, or using conferencing software’s features to announce the speaker’s name. It’s also helpful to have an established system that allows the chair to monitor who is speaking, so they can respond and keep the discussion clear and focused.
Finaly, it is advised that participants avoid distractions and stop all unnecessary programs before the call begins. This will help optimize bandwidth and improve audio quality. It’s also a good practice when you don’t wish to add to the conversation, to mute your microphone. This will cut down on background noise, and the chance that someone else accidentally hear your comments.
Another tip is to schedule as short meetings as possible. This will allow attendees to maintain focus and enthusiasm throughout the meeting and lower the chance of „zoom fatigue“ — the term used for the exhaustion that results from having to stare at small screens for long periods of time. Meetings that are shorter also allow attendees to incorporate the time slot into their schedules as well as professional.